How to Add Date and Price Info to a Trip
Set up trip packages, pricing categories, and booking dates so customers can choose the option that fits their budget and book the right trip.
Why packages and pricing categories matter
Packages and pricing categories help you offer the same trip in more than one way. A package is one version of your trip with its own price and settings. For example, a 5-day trek might have a Standard Trek package and a Deluxe Package with upgraded lodging or extra inclusions.
A pricing category is a price tier inside that package. Common examples are Adult, Child, and Senior. You might also use categories for special rates, such as a local resident price or a student discount.
Offering more than one price point gives more travelers a way to book with you. Some guests want the lowest cost option. Others are happy to pay more for added comfort, private transport, or gear rental.
To find these settings, open Trips in the left sidebar of your WordPress dashboard, then open the trip you want to edit. On the trip editing screen, look for the section labeled Date and Price on the right side of the page.
Once you know where this area lives, you can start by adding your first package.
Add a new package
What you'll need before you start: a trip opened for editing.
Open the Date and Price section
This is where you control the booking options customers will see on the trip page.
While editing your trip, look through the settings sections on the right side of the page. Find Date and Price and open it.
Click the Add New Packages button
This creates a new package entry for this trip.
Click Add New Packages. A new package row will appear in the section.
Name the package
A clear name helps you stay organized and helps customers compare options later.
Enter a package name such as Standard Trek, Deluxe Package, or Private Day Tour.
Click Edit Pricing and Date to open the package settings
This opens the full settings for that package.
Click Edit Pricing and Date to expand the pricing and booking date options for the package you just created.
Now that your package exists, the next step is to decide which pricing categories you want to use inside it.
Set up your pricing categories
Pricing categories are the price tiers inside a package, such as Adult, Child, or Senior. You create these once for your whole site, and then they become available when you price any trip.
You can create them at Dashboard > Trips > Pricing Categories. In WordPress, that means opening Trips from the left sidebar and choosing Pricing Categories.
Go to the Pricing Categories page
This is where you create the labels you will reuse across your trips.
In your WordPress dashboard, click Trips in the left sidebar. Then click Pricing Categories.
Add a new category
Start here if you need a new price tier for your trips.
Click Add New Pricing Category if that option is shown, or fill in the new category form on the page.
Fill in the category details
These fields help you keep pricing organized across your site.
- Name - Enter the customer-facing label, such as Adult, Child, or Senior.
- Slug - This is a system label that WordPress creates automatically from the name. You can leave it as it is.
- Parent category - Most pricing categories do not need a parent category. You can usually leave this blank.
- Description - Use this for your own reference. Travelers will not see it.
- Primary pricing category checkbox - This highlights the main price customers see first. Most tour operators set Adult as the primary category.
- Age group - Add the age range that fits the category. For example, Child might be ages 5 to 12.
Once your categories are ready, you can assign real prices to each one inside your package.
Set prices for each category
Now you can give each category its own price inside the package. This is where your trip starts to match how you actually sell - per adult, per child, per group, or with a special seasonal offer.
Choose a pricing category for the package
Pick the category you want to price first.
Open the pricing category drop-down inside the package and choose an option such as Adult.
Enter the regular price
This is the standard price customers pay when there is no discount.
Add the regular price for that category. For example, if adults pay 500 dollars for a trek, enter that as the regular price.
Choose whether the price is per person or per group
This setting changes how the price is charged at booking.
Choose Per Person if each traveler pays the listed amount. Most tour operators use this option. Choose Group if the listed amount covers the whole booking, such as a private jeep tour for up to 4 guests.
Turn on the sale price if you're running a discount
Use this when you want to show a reduced price for a promotion or slow season.
Turn on the sale toggle, then enter the sale price. For example, if your trek usually costs 500 dollars and you are offering a shoulder-season promotion at 400 dollars, enter 400 as the sale price. Travelers will see the original price crossed out.
Set the minimum number of travelers per booking
This sets the minimum number of travelers required for a booking.
Enter the minimum number of travelers in Min Pax Per Booking. For example, if you enter 2, customers must select at least 2 travelers when booking this category.
If Make this category required for booking is enabled, customers must select this category when making a booking.
For a full breakdown of how minimums and seat caps interact across packages and pricing categories, see Seat Allocation and Booking Capacity.
With pricing in place, you can decide when people are allowed to book the trip.
Choose your booking dates
By default, a trip can be booked any day of the year. This works well for day tours, private departures, or trips you run on demand.
If you run trips on fixed departure dates, you can limit bookings to those dates instead. This is useful for guided treks, scheduled group departures, or seasonal tours that only start on certain days. The Trip Fixed Starting Dates extension gives you that control.
Get the Trip Fixed Starting Dates extension to set exact departure dates for a trip.
If you have already set the trip duration in hours on the General tab, you can also let customers choose a specific start time. This is helpful for day tours, rafting trips, city walks, or any activity with more than one daily time slot.
Once dates are sorted, you can finish by polishing how the package appears to customers.
Set a description and choose your primary package
A short description helps customers compare options. Marking one package as primary makes sure the main option and the main price show first on the trip page.
Add a description for the package
A short summary helps travelers understand what is included.
Add a brief description for the package. For example, you might write Includes standard accommodation and all meals or Includes private guide and airport pickup.
Mark a package as primary
This tells the trip page which package to feature first.
Click the mark icon next to the package you want to highlight. If you only have one package, that package is already the main one.
Choose a primary pricing category within the package
This controls which price customers notice first inside that package.
Select the Primary Pricing Category for the package. For many operators, that will be the Adult price.
Want to collect upfront or partial payment? The Partial Payment extension lets travelers pay a percentage or fixed amount upfront when booking.
Related settings
Seat Allocation and Booking Capacity
See how Total Traveller Seats, package seats, and category caps work together.
General Info
Configure trip duration, age limits, and cut-off time.
If you're still stuck or have a question we didn't cover, our support team is happy to help. Reach out at our support page and we'll get you sorted.